Collin County Clerk: Public Records, Services & Contact Info

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Collin County, Texas Clerk Guide

Collin County Clerk: Public Records, Services & Contact Info

The Collin County Clerk is the official county office many McKinney, Plano, Frisco, Allen, Prosper, Wylie, Celina, and Collin County residents need for land records, deeds, foreclosures, liens, marriage licenses, birth and death certificates, assumed names, beer and wine applications, cattle brands, County Court at Law records, probate-related filings, mental commitment records, and certified copies.

This guide explains how to search Collin County Clerk public records, request copies, find the correct office, check forms and fees, use the Google Map, and avoid sending court, police, appraisal, or tax requests to the wrong department.

Official County Clerk Website Search Official Records Open Office in Google Map

Independent guide last reviewed September 2026. Always confirm current hours, fees, office status, recording rules, copy rules, and payment instructions on the official Collin County website before mailing, filing, ordering, or visiting.

Quick Facts About the Collin County Clerk

Official office Collin County Clerk.
Main office address 2300 Bloomdale Road, Suite 2106, McKinney, TX 75071.
Main clerk service phone 972-548-4185.
Common office hours Many Clerk services are listed Monday through Friday during regular county business hours; marriage applications are accepted 8:00 a.m. to 4:00 p.m.
Online official records Collin County Official Records Search for property records, marriage records, assumed names, and related Clerk indexes.
Best search details Name, document number, recording date, document type, property details, case number, or filing year.
Core services Land recordings, vital records, marriage licenses, assumed names, County Court at Law records, probate support, and certified copies.
Important distinction District court, police, jail, appraisal, tax, and city records may belong to different Collin County or local offices.
Fast routing tip: use the County Clerk for deeds, foreclosures, liens, marriage licenses, birth and death certificates, beer and wine applications, cattle brands, assumed names, and County Clerk-maintained court records. Use the District Clerk for many district court filings and records.

Collin County Clerk Address, Contact Info, Locations, and Google Map

The main Collin County Clerk office is located in McKinney at the Jack Hatchell Administration Building. Collin County also lists a Plano County Clerk location for certain services, but users should always confirm current office status before visiting because official pages may post temporary location or closure notices.

Main Collin County Clerk Office

Address: 2300 Bloomdale Road, Suite 2106, McKinney, TX 75071

Phone: 972-548-4185

Best for: County Clerk services such as land recordings, public records, vital records, marriage licenses, assumed names, and related Clerk forms.

Before visiting: check the exact service page for required ID, payment method, application deadline, and whether the service is available in McKinney, Plano, online, or by mail.

Open McKinney Office in Google Map

McKinney Main Office

Jack Hatchell Administration Building
2300 Bloomdale Road, Suite 2106
McKinney, TX 75071

Phone: 972-548-4185

Use this as the main starting point for County Clerk records, forms, filings, and in-person questions.

Plano Location

900 E. Park Blvd., Suite 140-A
Plano, TX 75074

Phone: 972-548-4185

The County Clerk FAQ lists Plano for assumed names, and online vital records pages reference a Plano location. Confirm current service availability and any closure notice before visiting.

County Court / District Court Area

2100 Bloomdale Road
McKinney, TX 75071

Court records may involve County Clerk, District Clerk, Justice Court, or Probate Court offices depending on the case type.

Official locationsCollin County Locations

After opening this link:

  1. Search for the Collin County Clerk or the county building connected to your service.
  2. Confirm the address, suite number, office status, and parking area before leaving.
  3. Use Google Map for live traffic and directions, especially if traveling to McKinney from Plano, Frisco, Allen, Wylie, or Prosper.
  4. If your task is court-related, verify whether the County Clerk, District Clerk, Probate Court, or Justice Court is the correct office.

Land Records, Deeds, Foreclosures, Liens, Plats, and Recording Services

Collin County Clerk land-record services cover deeds, foreclosures, liens, public notices, plats, and other documents affecting real property. These records are commonly used by homeowners, title companies, lenders, attorneys, buyers, sellers, real estate agents, and researchers.

The County Clerk’s land-recording page notes that the online database does not constitute the official repository and may not reflect the complete or unaltered contents of records maintained in the official real property records. That is why certified-copy and official-record requests matter for legal use.

For deed searches Use grantor/grantee names, recording date, document number, property address, and document type.
For lien searches Search by property owner, claimant, recording date, lien type, or release reference if available.
For foreclosures Check trustee sale postings, property details, notice dates, and recorded instrument references carefully.
For plats Review Collin County plat requirements before filing, because plat documents often have separate formatting and fee rules.

Official land recordingsCollin County Clerk Land Recordings

After opening this link:

  1. Review the Clerk’s notice about online records and the official repository.
  2. Use the official records search to find existing recorded documents.
  3. If requesting a copy, use the County Clerk property records request process.
  4. For new recordings, check recording fees, page count, signatures, notary requirements, and document formatting before submitting.
  5. If paying by card, review the convenience-fee notice before completing the transaction.

Official formsCollin County Clerk Forms and Documents

After opening this link:

  1. Open the Land Recordings section if you need land-record fees, search instructions, plat requirements, or recording guidance.
  2. Choose the form or PDF that matches your document type.
  3. Download the current official version instead of using an old saved copy.
  4. Check whether the form must be notarized, signed in original ink, or submitted with extra supporting documents.
  5. Confirm current fees before mailing or presenting the document for recording.
Local recording detail: Collin County property research often requires both the Clerk’s recorded-document system and separate appraisal/tax tools. The Clerk records documents; the appraisal district handles appraised values and exemptions.

Copies, Certified Copies, and Records Requests

If you only need to review a record, online search may be enough. If you need the record for a closing, court filing, title issue, bank request, legal matter, immigration package, school enrollment, passport process, or agency requirement, check whether a certified copy is required.

For property records, use the official records search first so you can identify the document number or recording details. For court records, use the correct County Court at Law, probate, District Clerk, or Justice Court pathway depending on the case type.

Property records requestCollin County Property Records Copy Request Form

After opening this link:

  1. Confirm you are requesting a County Clerk property record, not an appraisal or tax record.
  2. Fill in the name, document number, recording date, property information, and copy type if known.
  3. Indicate whether you need a plain copy or certified copy.
  4. Review payment and card authorization instructions before submitting.
  5. Keep a copy of your submitted request and payment confirmation.
Plain copy Useful for basic research or reviewing a document before deciding whether certification is needed.
Certified copy Used when an official seal/certification is required by another agency, court, bank, or title company.
Record request details Provide a document number, case number, party name, recording date, or document type to reduce delays.
Wrong record type If the record is police, jail, appraisal, tax, or district-court related, another Collin County office may be required.

Birth Certificates, Death Certificates, Marriage Licenses, and Marriage Records

The Collin County Clerk handles vital-record services such as birth certificates, death certificates, marriage licenses, and certified copies of marriage licenses. The official online vital-record application explains that birth and death records are not public records, and applicants must meet eligibility and identification requirements.

For Collin County births, the Clerk notes that birth records are typically available in the office approximately one to two weeks after the date of birth. If a birth occurred outside Collin County but within Texas, the requester may receive an abstract or short-form certified legal record.

Marriage applications Accepted Monday through Friday from 8:00 a.m. to 4:00 p.m. according to the Clerk’s marriage-license page.
Marriage license fee Common posted fee: $80 without a premarital education certificate; reduced fee may apply with a valid certificate.
Certified marriage copy Common posted fee: $6 for a certified copy of a marriage license.
Birth and death requests Applicants must provide required identification and must be qualified to receive the record.

Official marriage licensesCollin County Marriage Licenses

After opening this link:

  1. Review the identification and name-match instructions before applying.
  2. Confirm application hours because marriage license applications are accepted during a specific daily window.
  3. Check whether a premarital education certificate applies to reduce the fee.
  4. After the ceremony, make sure the person who performs the ceremony returns the license to the Clerk within the required timeframe.
  5. If you need a certified copy later, use the certified copy application or online vital-record request option.

Official birth recordsCollin County Birth Certificates

After opening this link:

  1. Confirm that you are a qualified applicant or have the required authorization.
  2. Check whether the birth occurred in Collin County or elsewhere in Texas.
  3. Download the correct birth certificate application if applying by mail or in person.
  4. Prepare a valid form of identification.
  5. Use the official online ordering option if you prefer to submit a certified copy request online.

Official death recordsCollin County Death Certificates

After opening this link:

  1. Confirm eligibility because death certificate access is limited to qualified applicants.
  2. Prepare the deceased person’s full name, date of death, and identifying details.
  3. Download the current death certificate application or use the official online request system.
  4. Upload or bring valid identification as required.
  5. Check the current fee schedule and shipping/delivery option before paying.

Online vital recordsOrder Collin County Certified Vital Records Online

After opening this link:

  1. Select birth certificate, death certificate, or marriage license copy as applicable.
  2. Read the non-refundable application warning before submitting.
  3. Upload the required identification if the system asks for it.
  4. Confirm shipping method and expected delivery timing before payment.
  5. If the ceremony occurred in Collin County but the license was purchased elsewhere, contact the county where the license was purchased for the certified copy.

Assumed Names, DBA Filings, Beer and Wine Applications, and Cattle Brands

The Collin County Clerk handles assumed name certificates, often called DBA filings. Texas law generally requires persons conducting business or providing professional services under an assumed name to file an unincorporated assumed name certificate in the county where the person will be conducting business.

The Clerk’s FAQ explains that assumed names may be filed at the main office in McKinney or at the Plano location when available. Search the records first, because a similar name can create confusion even if the Clerk is not giving legal advice about trademark or business-name rights.

Official assumed namesCollin County Assumed Names

After opening this link:

  1. Search existing assumed-name records before preparing a new certificate.
  2. Choose the correct form for incorporated or unincorporated businesses.
  3. Complete owner names, business name, business address, and other required details carefully.
  4. Check whether the certificate must be signed in front of a notary or clerk staff.
  5. Review the current assumed-name fee and bring or mail the correct payment.

Forms and documentsCounty Clerk Forms and Documents

After opening this link:

  1. Open the Assumed Names section for incorporated, unincorporated, or abandonment forms.
  2. Use the Birth Certificates, Death Certificate, Marriage License, Land Recordings, or Mental Commitment sections if your request is different.
  3. Download the current official form instead of reusing an older copy.
  4. Check whether a fee schedule or supporting instruction PDF is linked next to the form.
  5. Save a completed copy and proof of filing after submission.
Business-owner reminder: a county assumed-name filing does not create a corporation or LLC, does not replace state business registration, and does not automatically satisfy city permits, sales-tax registration, property-tax renditions, or professional licensing requirements.

County Court at Law Records, Probate, Mental Commitments, and Court Requests

The Collin County Clerk supports County Court at Law records, probate-related filings, and mental commitment records. The official public-records guidance says court records should be requested from the clerks of the courts, and case type matters because Collin County has County Courts at Law, District Courts, Justice Courts, and other court offices.

The County Court at Law civil clerk page notes that its record request process is intended for records relating to Class A and Class B misdemeanor cases and civil lawsuits within County Court at Law jurisdictional limits. District court cases are different and may belong to the District Clerk.

County Court at Law civil Use for eligible county-level civil lawsuits and County Court at Law clerk document requests.
County criminal Class A and Class B misdemeanor records may involve County Court at Law Clerk records.
Probate Original wills, probate filings, estates, guardianships, and mental health matters have specific filing rules.
District Clerk Many district civil, family, felony, tax suit, and older district-court searches should be routed to the District Clerk.

County Court civilCollin County Court at Law Civil Clerk

After opening this link:

  1. Confirm that your case belongs to County Court at Law, not District Court or Justice Court.
  2. Review the notice that the Collin County Clerk does not accept filings by fax.
  3. Use the official County Clerk Record Request form for eligible County Court at Law documents.
  4. Provide the case number, party names, document requested, and your contact information.
  5. If you are filing a new case or pleading, check the e-filing and court-specific requirements before submitting.

ProbateCollin County Probate Clerk Information

After opening this link:

  1. Review probate filing rules before submitting an application or requesting probate copies.
  2. If filing a probate application electronically, note the instruction that original wills must be filed with the Clerk’s Office within the required timeframe.
  3. Check whether attorney representation is required for the role involved in the estate.
  4. Use the probate fee schedule before paying or mailing documents.
  5. For guardianship or mental commitment questions, use the specific official pages or court contact path.

Mental commitmentsCollin County Mental Commitments

After opening this link:

  1. Read the official description of the mental commitment department and confidentiality rules.
  2. Do not expect mental health records to be available through general public search tools.
  3. Use the official filing-fee schedule or county contact path if you are involved in a case.
  4. For emergencies or safety concerns, contact emergency services or the appropriate health authority rather than relying on a records page.

District ClerkCollin County District Clerk

After opening this link:

  1. Use the District Clerk for district court records, pleadings, filings, and court documents.
  2. Check whether your case is civil, family, felony criminal, tax lawsuit, or another District Court matter.
  3. Use the District Clerk record request form for older or offline district-court searches.
  4. Do not request District Clerk records from the County Clerk unless the official page directs you there.

Collin County Clerk Fees and Payment Notes

Fees depend on the service, record type, page count, certification, filing type, payment method, and whether a convenience fee applies. Use the examples below as a planning checklist, then verify the current fee from the official Clerk page or fee schedule before paying.

$25 Land recording first page in the posted fee-change notice.
$4 Each additional page for many land recordings.
$50 Plat recording first page in the posted fee-change notice.
$80 Formal marriage license without premarital certificate.
$20 Marriage license with qualifying premarital education certificate.
$6 Certified copy of marriage license.
$18.50 Assumed name certificate in the posted fee-change notice.
$10 Written assumed-name search fee listed in the County Clerk FAQ.
$21 Death certificate first-copy fee shown in Collin County birth/death application instructions.
$4 Each additional death certificate copy of the same record purchased at the same time.
Card fee Convenience fee may apply to credit/debit card transactions.
Varies Court, probate, mental commitment, filing, copy, and certification fees vary by request.

Official feesCollin County Clerk Fee Schedules and Forms

After opening this link:

  1. Choose the section that matches your service: land recordings, plats, vital records, marriage license, assumed names, probate, or mental commitments.
  2. Open the fee schedule or instruction PDF linked for that exact category.
  3. Do not use a marriage-license fee for a deed recording or a probate fee for a vital record; each service has its own schedule.
  4. Check whether a convenience fee applies for card payments.
  5. Confirm payee, mailing instructions, and refund rules before sending payment.
Fee caution: county fees can change by statute, commissioners court action, or vendor processing rules. Always use the current official fee page at the time you file or order.

County Clerk, District Clerk, Appraisal District, Tax Office, or Police Records?

Collin County’s public-records guidance is clear that different offices maintain different records. Sending a request to the wrong office can delay your answer, especially when the request involves court records, police reports, property taxes, or appraisal records.

Use the Collin County Clerk for

  • Deeds, mortgages, foreclosures, liens, public notices, and land recordings.
  • Marriage licenses and certified copies of marriage licenses.
  • Birth certificates and death certificates for eligible requesters.
  • Assumed names / DBA filings and searches.
  • Beer and wine applications, cattle brands, and selected public filings.
  • County Court at Law records within the Clerk’s jurisdiction.
  • Probate-related clerk support and mental commitment record processes.

Check another office for

  • District court civil, family, felony, tax lawsuit, and many older district records: Collin County District Clerk.
  • Police reports, arrests, accident reports, and 911 calls: the law enforcement agency that created the report.
  • Property values, exemptions, appraisal notices, and protests: Collin Central Appraisal District.
  • Property tax bills, payments, and tax receipts: Collin County Tax Assessor-Collector.
  • City tickets and municipal violations: the specific city or municipal court.
  • State business entity formation: Texas Secretary of State.

Public records routingCollin County Public Records Guide

After opening this link:

  1. Find the record category that matches your request: court, police, land records, tax, appraisal, or general public information.
  2. Use the listed office rather than submitting a broad request to the wrong department.
  3. For court records, identify the court type before requesting copies.
  4. For police records, contact the law enforcement agency that made or took the report.
  5. If the county does not maintain the record, use the routing note to identify the correct agency.

Open recordsCollin County Open Records Requests

After opening this link:

  1. Read the warning that the open-records page is not the place to request court records.
  2. Use open-records requests for county records that are not already handled by a specific clerk or office process.
  3. Describe the record clearly, including dates, department, subject, and document name if known.
  4. Do not send sensitive personal information unless the official request process specifically requires it.

Internal Links for Related County Clerk Guides

These related guides can help if you are comparing Texas county clerk services, searching nearby county records, or trying to understand which office handles which type of document.

County Clerk Near Me: Find Offices, Hours, Records & Services Dallas County Clerk: Records, Forms, Fees & Office Details Tarrant County Clerk: Records, Locations & Clerk Services Harris County Clerk: Records, Locations & Clerk Services Travis County Clerk: Records, Office Hours & Service Guide Williamson County Clerk: Records, Locations & Clerk Services County Clerk Marriage License: Requirements, Fees & Application What Does a County Clerk Do? Duties, Records & Services Guide

Official Collin County Clerk Links Used in This Guide

Use these official resources for the latest record-search access, forms, fees, locations, vital records, land recordings, court records, and office routing.

Collin County Clerk Official Website Collin County Official Records Search Land Recordings Forms and Documents Marriage Licenses Birth Certificates Death Certificates Assumed Names County Court at Law Civil Clerk Probate Clerk Information Collin County District Clerk Public Records Routing Guide

Privacy, Accuracy, and Public Records Notice

Public records can include sensitive property, legal, financial, identity, family, probate, health, and business information. Online access does not mean that every record is complete, current, public, certified, or legally usable for your purpose.

This page is an independent informational guide and is not the official Collin County Clerk website. It is not a consumer reporting agency. Do not use this page or linked records systems for employment screening, tenant screening, credit eligibility, insurance eligibility, or any Fair Credit Reporting Act purpose.

Verify before acting: confirm record accuracy, eligibility, certified-copy requirements, filing rules, court jurisdiction, fees, and public-access limits directly with the Collin County Clerk, District Clerk, court office, or the correct government department.

Collin County Clerk FAQs

1. What does the Collin County Clerk do?

The Collin County Clerk handles land records, deeds, foreclosures, liens, marriage licenses, birth and death certificates, assumed names, beer and wine applications, cattle brands, County Court at Law records, probate-related clerk services, mental commitment records, and certified copies.

2. Where is the Collin County Clerk located?

The main Collin County Clerk office is at 2300 Bloomdale Road, Suite 2106, McKinney, TX 75071. The main clerk service phone number is 972-548-4185.

3. How do I search Collin County Clerk records online?

Use the Collin County Official Records Search. You can search by name, document number, recording date, document type, and other available fields depending on the type of record you need.

4. Can I get certified copies of Collin County property records?

Yes. Search the official record first to identify the document, then use the Collin County Clerk’s property records copy request process. If a legal, title, court, or agency use requires certification, request a certified copy rather than a plain online image.

5. Does the Collin County Clerk issue marriage licenses?

Yes. The County Clerk issues marriage licenses. The Clerk’s marriage-license page says applications are accepted Monday through Friday from 8:00 a.m. to 4:00 p.m., and the applicant name must match the identification provided.

6. Can I order birth, death, or marriage records online?

Yes. Collin County provides an official online application for certified copies of birth certificates, death certificates, and marriage licenses. Birth and death records are not public records, so applicants must meet eligibility and identification requirements.

7. Where do I file an assumed name or DBA in Collin County?

Assumed name certificates may be filed through the Collin County Clerk. The Clerk’s FAQ lists the main McKinney office and the Plano location for assumed-name filings, but users should confirm current office status before visiting.

8. Is the County Clerk the same as the District Clerk in Collin County?

No. The County Clerk handles many county-level records, land recordings, vital records, assumed names, probate-related processes, and County Court at Law records. The District Clerk handles many District Court filings and records, including many civil, family, felony, and tax lawsuit matters.

9. What are common Collin County Clerk fees?

Common posted examples include $25 for the first page of many land recordings, $4 for each additional page, $80 for a formal marriage license without a premarital certificate, $20 with a qualifying premarital certificate, $6 for a certified marriage-license copy, and $18.50 for an assumed name certificate. Confirm the current fee before paying.

10. Is this the official Collin County Clerk website?

No. This is an independent guide. Use the official Collin County Clerk website and official records links in this article for current hours, forms, fees, certified copies, marriage licenses, vital records, land recordings, and court-record instructions.

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