Madison County Clerk (IL): Records, Locations & Clerk Services

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Madison County, Illinois Clerk Guide

Madison County Clerk (IL): Records, Locations & Clerk Services

The Madison County Clerk in Edwardsville, Illinois is the official county office for vital records, marriage licenses, voter services, election information, tax and real estate services, public filings, county board records, and several county-level clerk services.

This guide helps you choose the right Madison County office before you drive to the Administration Building. It also explains the important difference between the County Clerk, the Circuit Clerk, and the Recorder, because those offices handle different records.

Official County Clerk Website Vital Records Elections & Voter Services

Last reviewed: September 2026. Always confirm current fees, hours, election dates, ID rules, and service availability on the official Madison County website before visiting or mailing a request.

Quick Facts: Madison County Clerk in Illinois

Official office Madison County Clerk, Madison County, Illinois.
County Clerk listed on official pages Linda Andreas, Madison County Clerk.
Main office address 157 N. Main Street, Suite 109, Edwardsville, IL 62025.
Mailing address P.O. Box 218, Edwardsville, IL 62025-0218.
County Clerk phone (618) 692-6290.
General county phone shown in footer (618) 296-6200.
Business hours Monday through Friday, 8:30 a.m. to 4:30 p.m.
Best starting point Use the County Clerk for vital records, marriage licenses, elections, tax/real estate services, and public filings.
Important office difference: use the Madison County County Clerk for birth, death, marriage, elections, tax extension, public filings, and county board records. Use the Circuit Clerk for court cases, court copies, divorce case files, traffic fines, criminal fines, and court schedules. Use the Recorder for recorded land documents when the county site routes you there.

Madison County Clerk Google Map, Address, Hours, and Contact

The County Clerk office is in the Madison County Administration Building in Edwardsville. Use the Google Map for directions, but check the official County Clerk page before visiting because holidays, election periods, and service changes can affect availability.

Main County Clerk Office

Office: Madison County Clerk

Address: 157 N. Main Street, Suite 109, Edwardsville, IL 62025

Mail: P.O. Box 218, Edwardsville, IL 62025-0218

Phone: (618) 692-6290

Hours: Monday through Friday, 8:30 a.m. to 4:30 p.m.

The same Administration Building also houses several other county offices, so confirm the suite number before visiting.

Open in Google Maps

Official sourceMadison County Clerk Official Website

After opening this link:

  1. Use the left-side County Clerk menu to choose Vital Records, Elections, Tax and Real Estate, County Board Records, or Public Filings.
  2. Check the footer area for business hours and the main county phone number.
  3. Use the department page for the service you need before mailing documents or visiting in person.
  4. If your task involves a court case, use the Circuit Clerk link instead of the County Clerk home page.

Madison County Vital Records: Birth, Death, Marriage, Civil Union, and Genealogy

The Madison County Clerk’s Vital Records division maintains county vital statistics and records, including birth, death, and marriage certificates. This is the page most residents need for certified copies of Madison County birth certificates, death certificates, marriage records, civil union records, and genealogy requests.

Certified vital records usually require a completed request, proper identification, and the correct fee. If you order by mail, include a phone number or email address so the office can contact you if the request is incomplete.

Official vital recordsMadison County Vital Records

After opening this link:

  1. Choose Birth Certificates, Death Certificates, Marriage Licenses, Civil Union Licenses, Requesting Records, or Genealogy Research.
  2. Read the eligibility rules before ordering a certified copy.
  3. Download the official vital records request form if you plan to mail or deliver a request.
  4. Prepare photo ID, the record details, the correct fee, and a phone number or email address.
  5. Use the online ordering link only if you understand the third-party service fee.
Birth certificate copies You may need the person’s exact name, date of birth, place of birth, parents’ names, photo ID, and proof that you are eligible to receive the record.
Death certificate copies You may need the decedent’s exact name, date and place of death, parents’ names, photo ID, and a qualifying personal, property, or genealogical interest.
Marriage record copies Use the County Clerk if the marriage license was issued in Madison County and you need a certified copy from that office.
Genealogy records Genealogy requests require the official form, fee, and enough details for the Clerk to locate the older record.

Official request instructionsRequesting Madison County Vital Records

After opening this link:

  1. Review the fee chart for birth, death, marriage, civil union, and genealogy records.
  2. Download the official vital records form if mailing or delivering a request.
  3. Attach a copy of your photo ID, such as a driver’s license or military ID.
  4. Make your check or money order payable to Madison County Clerk, unless the official page gives another payment instruction.
  5. Mail or deliver the request to 157 N. Main Street, Suite 109, P.O. Box 218, Edwardsville, IL 62025-0218.

Madison County Marriage License: Where to Apply, Timing, Fee, and Copies

Couples who plan to marry in Madison County must apply through the Madison County Clerk. The County Clerk’s page says couples must appear at the Clerk’s office, the license must be obtained at least one day before it is used, and the license is void 60 days after the effective date.

The marriage license must be used in Madison County. It is not transferable to another Illinois county or another state, so check the ceremony location before applying.

$35 cash Marriage license fee listed by Madison County; checks are not accepted.
1 day The license must be obtained at least one day before it is used.
60 days The license becomes void 60 days after the effective date.
10 days The license must be returned to the County Clerk’s office within 10 days after marriage.

Official marriage pageMadison County Marriage Licenses

After opening this link:

  1. Complete the online marriage application if available before visiting.
  2. Plan for both parties to appear at the Madison County Clerk’s office.
  3. Bring valid proof of age, such as a driver’s license or state ID.
  4. Bring $35 cash for the marriage license fee, unless the official page has changed.
  5. Confirm that the ceremony will take place in Madison County within the license-validity period.
  6. For a certified copy later, use the County Clerk’s certified copy instructions and include both parties’ names and the marriage date.
Divorce record note: a certified copy of a divorce judgment is usually obtained from the Circuit Clerk in the county where the divorce case was granted, not from the County Clerk’s vital records counter.

Madison County Elections, Voter Registration, Vote by Mail, Early Voting, and Election Results

The Madison County Clerk is the county’s election authority. The Elections section includes voter registration, how to vote, vote by mail, early voting, grace period voting, polling-place tools, election schedules, candidate information, election judges, notices, and election results.

Election dates and voting deadlines change by election cycle. Always rely on the current official Madison County Elections page before registering, requesting a ballot, voting early, or checking polling-place information.

Official electionsMadison County Elections

After opening this link:

  1. Use the Elections menu to choose Voters, Vote by Mail, Ways to Vote, Interactive Maps, Election Results, Election Schedule, Candidates, or Election Judges.
  2. Check the current election calendar before relying on older deadlines.
  3. Use the polling-place map or voter tools only for voter-related purposes allowed by Illinois law.
  4. For election results, choose Current Election Results for recent results or Past Election Results for historical results.
  5. Contact the Elections office if your voter-registration status, precinct, or vote-by-mail request does not look correct.
Voter registration Use the voter pages for registration status, registration deadlines, grace period voting, and election-specific instructions.
Vote by mail Check application dates, mailing dates, return deadlines, and ballot-status tools for the current election.
Early voting Review the County Clerk page for early voting periods and any remote early-voting sites.
Election results Use the election results database for current and past Madison County election information.

Official results databaseMadison County Elections Database

After opening this link:

  1. Use the search fields to browse contests, ballot questions, candidates, voters, or documents.
  2. Filter by year, election date, office, district, or document when the search result is too broad.
  3. Use official source PDFs where available if you need the original canvass or turnout document.
  4. Do not treat historical election pages as current voting instructions; use the Elections page for current deadlines.

Public Filings: Assumed Business Names, SEI, Campaign Disclosure, Poker Runs, and Raffles

The Madison County Clerk also handles public filings. These include assumed business name filings for many sole proprietors and general partnerships, Statement of Economic Interests filings, campaign disclosure links, and certain local licenses such as poker run or raffle licenses.

Assumed business name

If a person is conducting business in Madison County under a name other than their own personal name, the Clerk’s assumed business name process may apply. Publication in a county newspaper is part of the process.

Statement of Economic Interests

Elected officials, appointed officials, and certain local government employees may be required to file a Statement of Economic Interests through the Clerk’s office under Illinois ethics rules.

Official business filingRegistering a Business / Assumed Business Name

After opening this link:

  1. Use the online portal link if you are ready to start the business registration form.
  2. If the business is in an unincorporated area, complete the required Home Occupation Assessment step before filing.
  3. Review the newspaper-publication requirement and publication fees.
  4. Prepare the filing fee and publication fee as directed by the official page.
  5. Check with your city or village clerk for local licensing rules, because filing an assumed business name is not the same as getting every required business license.

Official ethics filingStatement of Economic Interest

After opening this link:

  1. Read who must file a Statement of Economic Interests.
  2. Choose the Units of Government option if your agency is submitting required filer lists.
  3. Choose the filer option if you received instructions to file your own SEI.
  4. Use the Public Portal if you are searching for submitted SEI filings.
  5. Contact the Clerk’s office if your login letter, filer ID, agency code, or reporting requirement is unclear.

Tax and Real Estate Services: Tax Rates, Levy Information, and Delinquent Taxes

Madison County’s County Clerk section includes tax and real estate services such as tax rate codes, levy, valuation and rate information, property tax FAQs, and delinquent tax-related services. These pages are useful when you need tax extension information rather than a certified vital record.

Property-related tasks can involve several county offices. The County Clerk handles tax extension and certain delinquent-tax functions; the Treasurer handles tax bills and payment; the Chief County Assessment Office handles assessments; and the Recorder handles land-recording functions.

Official tax areaMadison County Clerk Tax and Real Estate

After opening this link:

  1. Choose Tax Rate Codes, Levy, Valuation & Rate Information, Levy Archived Information, or Property Tax FAQs.
  2. Use tax rate and levy pages for tax-extension questions, not birth or marriage records.
  3. Use the property tax search link if your task is payment or tax-bill lookup.
  4. Use the assessment search link if your task is assessed value, parcel characteristics, or property assessment details.
  5. Call the County Clerk if you are unsure whether your question is tax extension, delinquent tax redemption, or another property-tax issue.
Helpful distinction: “County Clerk” does not mean every county record is in one office. In Madison County, court copies, property tax payments, property assessments, and recorded land documents may be handled by different departments.

Need Madison County Court Records? Use the Circuit Clerk, Not the County Clerk

Many users search “Madison County Clerk” when they actually need court records. In Madison County, Illinois, court case information and court-copy requests belong with the Madison County Circuit Clerk, not the County Clerk’s vital records counter.

The Circuit Clerk page explains that court case information can be viewed online by participant name or case number, court copy requests are fulfilled by the Circuit Clerk’s Archives department, and traffic tickets with “No Court Appearance Required” may be paid through the listed payment link.

Official court recordsMadison County Circuit Clerk

After opening this link:

  1. Choose Court Records Search if you need a case lookup.
  2. Choose Court Copy Request if you need copies from a court case file.
  3. Choose Court Schedules if you need docket or hearing schedule information.
  4. Choose Traffic Tickets & Criminal Fines if your task is payment-related.
  5. Use the Circuit Clerk address and phone, not the County Clerk’s vital records contact, when your issue involves a court case.
Circuit Clerk main courthouse 155 N. Main Street, Suite 120, Edwardsville, IL 62025.
Criminal Justice Center 509 Ramey Street, Edwardsville, IL 62025.
Circuit Clerk phone (618) 692-6240.
Alton satellite office 1700 E. Broadway, Alton, IL 62002; listed as open Tuesday and Friday only, 8:00 a.m. to 4:00 p.m.

Common Madison County Clerk Record Fees Mentioned on Official Pages

The official pages list different costs depending on the record type. Use these as a planning guide only. Fees can change, and online third-party ordering can add service or delivery charges.

$20 Birth certificate first copy, with $8 for each additional copy of the same record.
$23 Death certificate first copy, with $8 for each additional copy of the same record.
$20 Marriage record first copy, with $8 for each additional copy of the same record.
$20 Civil union record first copy, with $8 for each additional copy of the same record.
$12 Genealogy record first copy, with $8 for each additional copy of the same record.
$35 cash Marriage license fee listed on the Madison County marriage-license page.
$31+ Assumed business name filing fee listed with publication fee notes.
$3.99 Credit/debit card fee mentioned for vital records mail/delivery request payment.
$10 Additional online ordering fee charged by the third-party vital-records service listed by the Clerk.
$40 Optional FedEx overnight delivery upgrade mentioned on birth and death record pages.
Fee warning: do not mail cash. For mailed vital-record requests, use the payment method listed by the official page and include a phone number or email address in case the office needs to contact you.

Before You Visit: Simple Madison County Clerk Checklist

A quick checklist can prevent repeat trips. Different Clerk services require different proof, forms, IDs, payment methods, and office routing.

For vital records Bring photo ID, record details, eligibility proof if needed, and the correct fee.
For marriage license Both parties should appear, bring valid proof of age, use the online application if available, and bring cash for the listed license fee.
For voting questions Use the election-specific page for deadlines, polling place, early voting, and vote-by-mail details.
For business registration Check assumed-name rules, publication requirements, unincorporated-area zoning approval, and local city/village licensing.
For property tax questions Decide whether you need tax extension, tax payment, assessment data, or recorded land documents before choosing an office.
For court records Use the Circuit Clerk, not the County Clerk, for case lookup, court copies, divorce files, traffic fines, and court schedules.

Privacy, Accuracy, and Legal Use Notice

This page is an independent informational guide and is not the official Madison County Clerk website. Always verify current instructions, fees, deadlines, record access, and office routing on the official Madison County government website.

This page is not a consumer reporting agency. Do not use this guide or any linked public-record search for employment screening, tenant screening, credit eligibility, insurance eligibility, or any Fair Credit Reporting Act purpose.

Verify before acting: for legal deadlines, court cases, voting deadlines, certified records, or property transactions, contact the correct Madison County office or a qualified professional before relying on a web summary.

Madison County Clerk IL FAQs

1. What does the Madison County Clerk in Illinois do?

The Madison County Clerk handles vital records, marriage licenses, elections, voter services, tax and real estate services, county board records, public filings, assumed business names, and Statement of Economic Interests filings.

2. Where is the Madison County Clerk office located?

The Madison County Clerk office is located at 157 N. Main Street, Suite 109, Edwardsville, IL 62025. The mailing address is P.O. Box 218, Edwardsville, IL 62025-0218.

3. What is the phone number for the Madison County Clerk?

The County Clerk phone number listed on official Madison County Clerk pages is (618) 692-6290. The county website footer also shows the general county phone number as (618) 296-6200.

4. What are the Madison County Clerk business hours?

The Madison County website lists County Clerk business hours as Monday through Friday, 8:30 a.m. to 4:30 p.m. Check the official page for holiday closures before visiting.

5. How do I get a Madison County birth certificate?

Use the County Clerk’s Birth Certificates page. You generally need the exact birth-record details, a photocopy of photo ID, eligibility to receive the record, and the posted fee.

6. How do I get a Madison County death certificate?

Use the County Clerk’s Death Certificates page. You generally need the exact death-record details, a photocopy of photo ID, and a qualifying personal, property, or genealogical interest in the record.

7. How do I apply for a Madison County marriage license?

Complete the online application if available, then both parties must appear at the Madison County Clerk’s office with valid proof of age. The official page lists a $35 cash fee and says the license must be used in Madison County.

8. Does the Madison County Clerk handle court records?

No. Court records, court copies, divorce case files, court schedules, traffic fines, and criminal fines are handled by the Madison County Circuit Clerk, not the County Clerk.

9. Where do I find Madison County election information?

Use the Madison County Clerk’s Elections page for voter registration, vote by mail, early voting, polling places, election schedules, candidate information, election judges, and election results.

10. Is this page the official Madison County Clerk website?

No. This is an independent guide. For official records, election deadlines, forms, fees, office hours, and service updates, use the official Madison County government links provided in the article.

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