Rockland County Clerk: Public Records, Services & Contact Info

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Rockland County, New York Clerk Guide

Rockland County Clerk: Public Records, Services & Contact Info

The Rockland County Clerk is the official local office for many public records and clerk services in Rockland County, New York. People commonly use this office for land records, court-related records for Supreme and County Courts, business certificates, notary public records, passport application support, domestic partnership filings, historical archives, and certain licensing services.

This guide explains which records are handled by the Rockland County Clerk, how to search the digital document system, how to request certified copies, where the office is located in New City, and when you may need a different office such as a town clerk, local registrar, New York State court system, or the New York State Department of Health.

Official Clerk Website Search Land & Court Records Contact Info & Google Map

Independent informational guide. Last reviewed September 2026. Always confirm current hours, appointment rules, fees, closures, and record access limits on official sources before visiting or ordering documents.

Quick Facts: Rockland County Clerk Office

Official office Rockland County Clerk’s Office.
County Clerk Donna G. Silberman is listed on the official Rockland County Clerk website.
Main address Rockland County Courthouse, 1 South Main St., Suite 100, New City, NY 10956-3549.
Parking/access note The County lists access via the rear parking lot of 11 New Hempstead Rd.
Phone 845-638-5070.
Email rocklandcountyclerk@co.rockland.ny.us.
Regular hours Monday–Thursday, 7:00 a.m. to 6:00 p.m.; Friday, 7:00 a.m. to 5:00 p.m.
Core services Land records, court records, passports, immigration records, business certificates, notary public, archives, and pistol license services.
Best first step: use the Rockland County Clerk’s digital document system when you want to search land records, court records, maps, naturalization records, notary records, judgments, or other digitized Clerk records. Use a direct records request or office visit when you need certified copies, older materials, or staff help.

Rockland County Land Records: Deeds, Mortgages, Maps, Liens, and Copies

The Rockland County Clerk files and records land-related legal documents such as deeds, mortgages, satisfactions, and assignments. To be recorded, documents generally must be original, recordable, legible, signed, and notarized.

The land records page is useful if you are buying property, checking a deed, researching a mortgage satisfaction, ordering a certified recorded document, looking up a subdivision map, reviewing transfer tax clues, or confirming whether a document was recorded.

Common land records Deeds, mortgages, satisfactions, assignments, maps, powers of attorney, transfer-on-death deed forms, tax forms, and recording-related documents.
Online copy request Recorded document copies can be requested online through the PayItRocklandCountyNY application page.
In-person help The Clerk’s search room information desk can help with land-record copy requests and search-room questions.
Individual plot surveys The Clerk notes that maps of individual plots are not filed in the office and are therefore unavailable there.

Official land recordsRockland County Clerk Land Records

After opening this link:

  1. Use the “Search & View Land Records” link if you want to search recorded documents online.
  2. For a copy or certified copy, review the online, in-person, and mail request instructions.
  3. When ordering, prepare the property owner name, document type, recording date, instrument number, or book/page information.
  4. Check the current copy fee, certification fee, and search fee before submitting payment.
  5. If recording a new document, download the current land-record forms and confirm recording requirements before presenting the document.

Rockland County Court Records: What the County Clerk Handles

The Rockland County Clerk files and records court-related documents for the New York State Supreme Court and County Court in Rockland County. This is different from searching every local court, every criminal-history record, or every confidential court file.

Court files commenced in approximately the last six years are generally located at the Rockland County Clerk’s Office inside the Rockland County Courthouse. Older court records may require help from the Clerk, the Rockland County Archives, or the New York State court system depending on the record type and year.

Use the County Clerk for

  • Supreme and County Court filed records.
  • Index number questions and certain court forms.
  • Copies of court records filed with the County Clerk.
  • Domestic partnership filings handled through the Clerk.
  • Older court-file research when the Clerk or Archives holds the file.

Use NY Courts for

  • Current court calendars and courtroom information.
  • eCourts searches such as WebCivil Supreme or WebCrims.
  • NYSCEF e-filed documents and e-filing status.
  • Judge, part, or court-specific procedures.
  • Questions entered or controlled by a specific court.

Official court recordsRockland County Clerk Court Records

After opening this link:

  1. Review whether your record is a Supreme Court or County Court record filed with the County Clerk.
  2. Use the linked online records search for digitized files when available.
  3. If you need an older physical file, review the file-location instructions before visiting.
  4. For active court dates, courtroom assignments, or case activity, cross-check with the official New York Courts links.

NY CourtsRockland Supreme and County Court

After opening this link:

  1. Use this official New York Courts page for court location, court departments, judge information, and court-system links.
  2. Follow the eCourts links if you need WebCivil Supreme, WebCrims, or other court-system case lookup tools.
  3. Use the County Clerk’s digital records system when you need filed documents or County Clerk record copies.

How to Request Copies or Certified Copies From the Rockland County Clerk

For recorded land documents, you may request a copy online, in person, or by mail. Certified copies cost more than plain copies because the Clerk certifies that the copy matches the official record.

For mail requests, include a clear description of the document, names on the record, date or date range, document type, and a self-addressed stamped envelope if the Clerk requires one for return. Avoid sending personal information unless the official form or Clerk staff specifically requires it.

$5.00 Search fee commonly listed for land-record copy requests.
$0.50/page Uncertified land-record copy fee listed by the Clerk.
$1.25/page Certified land-record copy fee listed by the Clerk.
$5.00 Subdivision map copy fee listed by the Clerk.
$10.00 Subdivision map filing fee listed on the Clerk’s land-record page.
Confirm first Fees can change, and court records, archived records, or large searches may have different charges.

Official copy requestPayItRocklandCountyNY Certified Copy Request

After opening this link:

  1. Create or sign in to a PayItRocklandCountyNY profile if the system requires one.
  2. Choose the Rockland County Clerk application area.
  3. Select “Certified Copies” or the document-copy option that matches your request.
  4. Enter the document details carefully, including names, recording details, and document type.
  5. Watch for email instructions from the Clerk before assuming the request is complete.

Rockland County Clerk Google Map, Address, Hours, Phone, and Email

The Rockland County Clerk’s Office is located in the Rockland County Courthouse in New City. The County’s contact page notes that public access is via the rear parking lot of 11 New Hempstead Road, which is helpful if you are driving to the courthouse for records, passports, business certificates, or notary services.

Main Rockland County Clerk Office

Address: Rockland County Courthouse, 1 South Main St., Suite 100, New City, NY 10956-3549

Access note: access via rear parking lot of 11 New Hempstead Rd.

Phone: 845-638-5070

Fax: 845-638-5647

Email: rocklandcountyclerk@co.rockland.ny.us

Hours: Monday–Thursday, 7:00 a.m. to 6:00 p.m.; Friday, 7:00 a.m. to 5:00 p.m.

Open Rockland County Clerk in Google Maps
Passport acceptance hours Passport applications are accepted 7:00 a.m. to 5:30 p.m. Monday–Thursday and 7:00 a.m. to 4:30 p.m. Friday.
Hand-carry passport cutoff Hand-carry passport applications must be presented by 4:30 p.m. Monday–Thursday and 3:30 p.m. Friday.
Door-lock note The County notes that Monday–Thursday doors lock 15 minutes before closing.
Holiday schedule Check the official contact page before visiting near holidays or special closures.

Official contactRockland County Clerk Contact & Location Info

After opening this link:

  1. Confirm the office address, phone number, email, and current hours.
  2. Check the passport acceptance times separately because they are not identical to general office hours.
  3. Review any holiday or special office-hour notices before driving to New City.
  4. Use the official map or the Google Map button above for directions and parking planning.

Business Certificates, DBA Filings, Amendments, and Discontinuance

The Rockland County Clerk files business certificates for individuals or partners doing business in Rockland County under an assumed name. These filings are often called DBA or “doing business as” certificates.

The Clerk’s page explains that business certificate forms can be completed before visiting and then submitted at the Land Records counter with official picture identification. Fees must be paid in cash or money order, and personal checks are not accepted for these filings.

$25 Business Certificate filing fee listed by the Clerk.
$10 Two certified copies listed with the initial business certificate filing.
$35 Total listed for a new business certificate filing package.
$35 + $5 Amended Business Certificate filing fee plus search fee listed by the Clerk.
$5 + $5 Business discontinuance filing fee plus search fee listed by the Clerk.
Cash/MO Payment is listed as cash or money order payable to “Rockland County Clerk.”

Official DBA infoRockland County Business Certificates

After opening this link:

  1. Review whether you need a sole proprietor, partnership, amendment, or discontinuance form.
  2. Search whether your intended business name is already in use before filing.
  3. Complete the correct form and prepare official picture identification.
  4. Bring the filing to the Land Records counter at the Clerk’s Office.
  5. Prepare cash or money order payable to “Rockland County Clerk,” and do not rely on a personal check.

Passports, Notary Public Records, Domestic Partnership, and Other Clerk Services

The Rockland County Clerk also supports several public-facing services that are not land-record searches. These include passport application acceptance, notary public record functions, domestic partnership filings, immigration and naturalization record information, and appointment-based services.

Passports First-time passports, child passports, damaged/lost/stolen passport situations, and older passports may require in-person DS-11 processing.
Notary public The Clerk maintains notary public records for notaries residing or doing business in Rockland County and authenticates notary commissions, signatures, and effective dates.
Domestic partnership Domestic partnership registration forms must be notarized and filed with the Clerk; a $35 filing fee is listed by the County.
Pistol license services The Clerk accepts applications and issues New York State pistol licenses under the direction of Rockland County Court Justices. Use only the official page for current legal requirements and appointment rules.

Official passportsApply for a Passport in Person

After opening this link:

  1. Check whether you must apply in person with Form DS-11 or whether you may renew by mail with Form DS-82.
  2. Complete the passport application in black ink and avoid cross-outs.
  3. Prepare citizenship evidence, photo identification, photocopy of ID, passport photo, and separate payments if required.
  4. Review acceptance hours and appointment rules before visiting the County Clerk.
  5. Use the official U.S. Department of State resources for passport forms and current federal processing times.

Official notaryRockland County Notary Public Information

After opening this link:

  1. Review whether you need notary commission authentication, renewal information, signature verification, or exam information.
  2. Check New York State Department of State instructions if you are applying to become a notary.
  3. For signature authentication, bring the document and identifying information requested by the Clerk.
  4. Confirm the current fee and payment method before visiting.

Official formsRockland County Clerk Forms Index

After opening this link:

  1. Select the correct category: Passports, Courts, Business Certificates, Pistol License, Domestic Partnership, Power of Attorney, or Land Records.
  2. Download only the current form from the official County page.
  3. Read whether the form must be notarized, signed in front of staff, mailed, filed in person, or submitted through PayIt.
  4. Check the fee and payment method before printing or mailing anything.

Rockland County Archives and Older Historical Records

Some older Rockland County records are handled through Rockland County Records Management and Archives, not the regular front counter. The Archives is useful for historical research, older court indexes, older Supreme Court records, census record books, maps, local government records, and selected historical marriage records.

Archives location Rockland County Records Management, 50 Sanatorium Road, Building S, Pomona, NY 10970.
Archives phone 845-364-3670.
Archives hours Monday through Friday, 9:00 a.m. to 5:00 p.m.
Useful for Older court records, indexes, census books, historic local records, and genealogy-related research materials.

Official archivesRockland County Archives

After opening this link:

  1. Review the categories of historical records available through the Archives.
  2. Note the date ranges before assuming an older record is available.
  3. Call or email the Archives before visiting if your search depends on a narrow year, person, town, or court index.
  4. For certified modern Clerk documents, use the County Clerk’s Office rather than the Archives unless staff directs you otherwise.

Make Sure You Are Contacting the Right Office

“Public records” is a broad phrase. The Rockland County Clerk is the right office for many County Clerk records, but not every public record in Rockland County is kept there.

Start with Rockland County Clerk

  • Deeds, mortgages, satisfactions, assignments, and land records.
  • Supreme and County Court filed records.
  • Business certificates and DBA forms.
  • Notary public records and signature authentication.
  • Passport acceptance and certain domestic partnership filings.
  • Older Clerk-held records and Archives referrals.

You may need another office

  • Birth and death certificates: local Registrar of Vital Statistics or New York State Department of Health.
  • Marriage certificates: town or city clerk where the license was purchased, or New York State Department of Health.
  • Active court calendars: New York State Unified Court System.
  • Tax bills and county finance matters: Rockland County Finance or local tax collector.
  • Town permits or local licenses: the town, village, or city office that issued the permit.

Official FOILRockland County FOIL Requests

After opening this link:

  1. Use FOIL when you need a county government record that is not available through a normal Clerk search or service page.
  2. Describe the record clearly, including department, date range, subject, names, addresses, or file numbers.
  3. Use the subject-matter directory if you are unsure which department maintains the record.
  4. Do not use FOIL as a substitute for a normal certified-copy request when the Clerk already provides a copy process.

Vital recordsNew York State Vital Records

After opening this link:

  1. Choose birth, death, marriage, or divorce records from the state vital records page.
  2. Check eligibility rules before ordering a certified certificate.
  3. For marriage records, also check the town or city clerk where the marriage license was purchased.
  4. Use Rockland County Clerk links only when the document is a County Clerk filing, court record, land record, or Clerk service.

Related Internal Guides for County Clerk Searches

These related guides can help users continue their search when the record belongs to another county, another New York clerk office, or a general county-clerk service category.

County Clerk Near Me: Find Offices, Hours, Records & Services County Clerk Guide: Records, Services, Offices & Contact Info Nassau County Clerk: Records, Forms, Fees & Office Details Queens County Clerk: Public Records, Services & Contact Info Suffolk County Clerk: Public Records, Services & Contact Info Westchester County Clerk: Records, Locations & Clerk Services

Official Sources Used for This Rockland County Clerk Guide

Use these official pages for current forms, fees, record access, maps, contact information, and service rules.

Rockland County Clerk’s Office Contact & Location Info Land/Court Records Search Land Records Court Records Business Certificates County Clerk Forms Passport Application Info Notary Public Rockland Supreme and County Court New York eCourts Rockland County FOIL

Privacy, Public Records, and Legal Use Notice

Public records may still include access limits. Sealed court files, confidential records, protected personal information, juvenile matters, certain law-enforcement records, and records restricted by court order or statute may not be available online or to every requester.

This page is an independent guide and is not the official Rockland County Clerk’s Office. This website is not a consumer reporting agency. Do not use this guide or linked public-record searches for employment screening, tenant screening, credit decisions, insurance eligibility, or any Fair Credit Reporting Act purpose.

Verify before acting: confirm records, fees, legal deadlines, certified-copy requirements, court dates, confidentiality rules, and filing instructions directly with the official Clerk, court, or agency source.

Rockland County Clerk FAQs

1. Where is the Rockland County Clerk located?

The Rockland County Clerk is located at the Rockland County Courthouse, 1 South Main St., Suite 100, New City, NY 10956-3549. The County notes access via the rear parking lot of 11 New Hempstead Road.

2. What is the phone number for the Rockland County Clerk?

The main Rockland County Clerk phone number is 845-638-5070. For business certificate questions, the Clerk’s business certificate page also lists 845-708-7222.

3. What are the Rockland County Clerk office hours?

The regular office hours listed by Rockland County are Monday through Thursday from 7:00 a.m. to 6:00 p.m. and Friday from 7:00 a.m. to 5:00 p.m. Passport acceptance hours and hand-carry passport cutoff times are separate.

4. How do I search Rockland County public records online?

Use the Rockland County Land/Court Records Search linked from the County Clerk website. You can search many digitized Clerk records, including land records, court records, maps, naturalization records, notary records, judgments, and related indexes.

5. Does the Rockland County Clerk record deeds and mortgages?

Yes. The Rockland County Clerk records land-related legal documents such as deeds, mortgages, satisfactions, and assignments. Recording requirements and land-record forms are available on the official land records page.

6. How much are certified copies of Rockland County land records?

The Clerk’s land-record page lists a $5.00 search fee per copy request plus $1.25 per page for certified copies. Uncertified copies are listed as a $5.00 search fee plus $0.50 per page. Always confirm current fees before ordering.

7. What court records does the Rockland County Clerk keep?

The Rockland County Clerk files and records court-related documents for the New York State Supreme Court and County Court in Rockland County. For current court calendars, WebCivil, WebCrims, or NYSCEF information, also use the New York State court system.

8. Can I file a business certificate with the Rockland County Clerk?

Yes. The Clerk files business certificates for individuals or partners doing business in Rockland County under an assumed name. The listed initial filing package is $35, and payment rules should be checked on the official business certificate page.

9. Does the Rockland County Clerk handle birth, death, and marriage certificates?

Usually, birth and death records are handled by local registrars or the New York State Department of Health. Marriage records are generally available from the town or city clerk where the license was purchased, or from the New York State Department of Health when eligible.

10. Is this page the official Rockland County Clerk website?

No. This is an independent informational guide. Use the official Rockland County Clerk website, New York Courts, Rockland County FOIL page, or New York State Department of Health links for official records, fees, forms, maps, and service updates.

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