Montgomery County Clerk of Courts (OH): Court Records & Services

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Montgomery County, Ohio Clerk of Courts Guide

Montgomery County Clerk of Courts (OH): Court Records & Services

The Montgomery County Clerk of Courts is the official record keeper for legal documents filed in Montgomery County Municipal Court, Montgomery County Common Pleas Court General Division, Domestic Relations Court, and the Second District Court of Appeals for Montgomery County, Ohio.

Use this guide to search Montgomery County court records through PRO, request regular or certified copies, find the Dayton Clerk office and Municipal Court divisions, pay eligible court bills, use e-filing, and avoid the common mistake of searching the Clerk for Recorder or Probate Court records.

Search Montgomery Court Records Request Court Records Locations & Google Map

Independent guide last reviewed September 2026. Confirm current hours, filing rules, copy fees, location changes, court closures, and online access rules on the official Montgomery County Clerk of Courts website before filing, paying, ordering copies, or visiting.

Quick Facts: Montgomery County Clerk of Courts

Official office name Montgomery County Clerk of Courts.
Clerk of Courts Mike Foley is listed by the official Clerk website as Montgomery County Clerk of Courts.
Legal Division address 41 N. Perry Street, Room 106, Dayton, OH 45422-2000.
Main Legal Division phone 937-496-7623.
Records Section email recordssection@mcohio.org.
Public case system PRO, the Public Records Online system, is maintained by the Montgomery County Clerk of Courts.
Legal Division hours Monday–Friday, 8:30 a.m. to 4:30 p.m.; closed Saturdays, Sundays, and national holidays.
Auto Title phone 937-225-4480.
Fast answer: use the Montgomery County Clerk of Courts for Common Pleas General Division, Domestic Relations, Montgomery County Municipal Court, and Second District Court of Appeals case records. Use the Montgomery County Recorder for deeds and mortgages, and use Montgomery County Probate Court for marriage licenses, estates, guardianships, adoptions, and probate-specific records.

Request Montgomery County Court Records, Regular Copies, Certified Copies, and Authenticated Copies

The Clerk offers three common copy types: regular copies, certified copies, and authenticated copies. A regular copy is a basic copy. A certified copy is signed by a Deputy Clerk and marked as a true and accurate copy of the original. An authenticated copy, also called an exemplified or triple-sealed copy, includes verification by a judge and the Clerk.

For Common Pleas copy requests, the Clerk lists the Records Section at the Montgomery County Courts Building, 41 N. Perry Street, Room 104, Dayton, Ohio 45422. Requests may also be sent by email to the Records Section. Municipal Court copy requests must be made through the appropriate Eastern or Western Division.

Official copy requestMontgomery County Clerk Court Records Request

After opening this link:

  1. Review the three copy types: regular, certified, and authenticated.
  2. Search PRO first if you only need a basic public docket or an online document image.
  3. For Common Pleas records, prepare the case number, party names, document title, filing year, and copy type.
  4. For certified copies or certification of an official docket, plan for in-person handling or direct Records Section instructions.
  5. For Municipal Court records, contact the Eastern Division in Huber Heights or Western Division in Trotwood based on where the case is filed.
  6. Contact the Clerk for total page count before mailing payment because payment must be made in advance.
  7. Include a self-addressed stamped envelope if the Clerk instructs you to do so for mailed copies.
Common Pleas Records Section 41 N. Perry Street, Room 104, Dayton, OH 45422; email recordssection@mcohio.org.
Records Section phone Call the Clerk’s Legal Division at 937-496-7623, or use the contact page department directory.
Municipal Court Eastern Division 6111 Taylorsville Road, Huber Heights, OH 45424; Traffic/Criminal 937-496-7231; Civil 937-225-5824.
Municipal Court Western Division 875 E. Main Street, Trotwood, OH 45426; Traffic/Criminal 937-687-9099; Civil 937-687-9092.

Montgomery County Clerk of Courts Google Map, Address, Phone, and Office Locations

The Clerk’s Legal Division is located at 41 N. Perry Street in downtown Dayton. Auto Title services use separate office locations, and Montgomery County Municipal Court has separate Eastern and Western Division Clerk locations.

Main Legal Division / Clerk of Courts Office

Address: 41 N. Perry Street, Room 106, Dayton, OH 45422-2000

Phone: 937-496-7623 or 937-496-7627

Email: clerk@mcohio.org

Legal Division email: legaldivision@mcohio.org

Hours: Monday–Friday, 8:30 a.m. to 4:30 p.m.; closed Saturdays, Sundays, and national holidays.

Open Main Office in Google Maps

Legal Division / Administration

41 N. Perry Street, Room 106
Dayton, OH 45422-2000

Phone: 937-496-7623

Common Pleas General Division, Domestic Relations record routing, Court of Appeals filings, Records Section routing, civil/criminal departments, and Clerk administration.

Records Section

41 N. Perry Street, Room 104
Dayton, OH 45422

Email: recordssection@mcohio.org

Use for Common Pleas copy requests, regular copies, certified copies, authenticated copies, and case-record copy questions.

Municipal Court Eastern Division

6111 Taylorsville Road
Huber Heights, OH 45424-2951

Traffic/Criminal: 937-496-7231

Civil: 937-225-5824

Municipal Court Western Division

875 E. Main Street
Trotwood, OH 45426

Traffic/Criminal: 937-687-9099

Civil: 937-687-9092

Auto Title Downtown

451 W. Third Street
Dayton, OH 45422-3132

Phone: 937-225-4480

Monday–Friday, 8:00 a.m. to 4:00 p.m.; closed Saturdays, Sundays, and national holidays.

Auto Title Centerville

108 W. Spring Valley Pike
Centerville, OH 45458

Phone: 937-225-4480

Monday 8:00 a.m. to 1:30 p.m.; Tuesday–Friday 8:30 a.m. to 4:30 p.m.; Saturday 8:00 a.m. to 1:30 p.m.

Auto Title Clayton

8391 N. Main Street
Dayton, OH 45415-1601

Phone: 937-225-4480

Closed Monday; Tuesday–Friday 8:30 a.m. to 4:30 p.m.; Saturday 8:00 a.m. to 1:30 p.m.

Auto Title Huber Heights

6108 Chambersburg Road
Huber Heights, OH 45424-3857

Phone: 937-225-4480

Monday 8:00 a.m. to 1:30 p.m.; Tuesday–Friday 8:30 a.m. to 4:30 p.m.; Saturday 8:00 a.m. to 1:30 p.m.

Auto Title Moraine

5552 N. Springboro Pike
Moraine, OH 45439

Phone: 937-225-4480

Closed Monday; Tuesday–Friday 8:30 a.m. to 4:30 p.m.; Saturday 8:00 a.m. to 1:30 p.m.

Official contactMontgomery County Clerk Contact, Departments, Auto Title Locations, Phones, Hours, and Maps

After opening this link:

  1. Select Administration Directory, Auto Title Directory, Legal Directory, or Municipal Court Directory.
  2. Match your need to the correct department before calling or driving: Civil, Criminal, Domestic Relations, Court of Appeals, Records, Auto Title, Eastern Municipal, or Western Municipal.
  3. Use the exact address and room number shown for that department.
  4. Open the Google Map button for the location you plan to visit, not only the downtown Clerk office.
  5. Check holiday notes, especially for Auto Title offices that may also close on Saturday when a holiday falls on the following Monday.

Which Courts Does the Montgomery County Clerk of Courts Serve?

The Montgomery County Clerk of Courts serves several Ohio court systems, but it does not serve every public-record category in the county. Knowing the court division is the easiest way to avoid wrong-office searches.

Common Pleas General Division Felony criminal cases, civil cases, civil protection orders, judgment liens, garnishments, foreclosure-related filings, and other general division records.
Domestic Relations Court Divorce, dissolution, legal separation, custody, support, civil protection orders, and related domestic relations records.
Montgomery County Municipal Court Traffic, criminal, civil, landlord-tenant, small claims, and municipal court records for the Eastern and Western Divisions.
Second District Court of Appeals Appellate filings and appeal records for cases within the Second District, including Montgomery County appeals.
Auto Title Division Motor vehicle titles, motorcycle titles, mobile home titles, travel trailer titles, camper and motor home titles, watercraft titles, boat registration, passports, TSA PreCheck, and driving-test scheduling links.
Not Clerk of Courts records Recorder land records, Probate Court marriage licenses, Probate Court estates, Board of Elections records, Sheriff records, and Treasurer tax records use other official offices.

Official court listMontgomery County Courts Directory

After opening this link:

  1. Use the county courts directory to choose Clerk of Courts, Domestic Relations Court, Common Pleas General Division, Juvenile Court, Probate Court, Public Defender, or other court resources.
  2. For Common Pleas General Division case records, continue to the Clerk’s PRO search.
  3. For Probate Court records, marriage licenses, guardianships, estates, adoptions, or name changes, use the Probate Court link instead of the Clerk’s PRO portal.
  4. For property deeds and mortgages, use the Recorder’s search system rather than the court records search.

Official Common PleasMontgomery County Common Pleas Court – General Division

After opening this link:

  1. Use the Common Pleas court site for judges, court rules, local procedures, programs, court news, business hours, and court administration information.
  2. Use PRO when you need the Clerk’s docket or case-record search.
  3. Use the Clerk’s Records Section for certified or authenticated case-copy requests.
  4. For urgent court-date questions, verify through the court or Clerk instead of relying on an old screenshot.

Online Payments, Municipal Traffic Tickets, Criminal Costs, and Court Bills

The Clerk provides online payment tools for eligible court bills. The payment dashboard lets users search by case number, party name, organization name, or ticket number. Municipal Court also has traffic and criminal payment options.

Paying a ticket or court cost does not always resolve every court requirement. Some cases require a court appearance, proof of insurance, driving privileges, compliance documents, or direct communication with the court.

Official paymentsMontgomery County Clerk Online Bill Pay

After opening this link:

  1. Search by case number if you have it; this is usually the most accurate method.
  2. If you do not have the case number, search by first and last name, organization name, or ticket number.
  3. Open the matching bill and verify the court, party, case number, and amount before paying.
  4. Check whether any court appearance, proof, or compliance requirement remains after payment.
  5. Save the confirmation number and receipt after payment.
  6. Contact the listed division if the amount, case status, or eligibility does not look correct.

Official municipal courtMontgomery County Municipal Court

After opening this link:

  1. Select the correct division: Eastern Division in Huber Heights or Western Division in Trotwood.
  2. Use “Pay Your Ticket Online” only if your citation or case is eligible for online payment.
  3. Use “Public Records Search” for docket and case lookup through PRO.
  4. Use “Traffic/Criminal FAQ” or “Civil and Small Claims Forms” if your issue involves traffic, criminal, small claims, landlord-tenant, or municipal civil matters.
  5. Contact the division directly if the ticket does not appear online or if the case requires a court appearance.
Common Pleas / Civil, Criminal, Domestic Relations Payment dashboard contact page lists phone 937-496-7623 and hours Monday–Friday, 8:30 a.m. to 4:30 p.m.
Municipal Western Division Traffic and criminal phone 937-687-9099; hours Monday–Friday, 8:00 a.m. to 4:00 p.m.
Municipal Eastern Division Traffic and criminal phone 937-496-7231; hours Monday–Friday, 8:00 a.m. to 4:00 p.m.
Ticket not found? Wait for processing or call the proper Municipal Court division. Do not pay through a third-party link unless it is listed by the official court or Clerk.

E-Filing, Legal Forms, Sealing and Expungement Forms, and Case Documents

Montgomery County uses electronic filing for important court categories. The Clerk’s e-filing information states that all Civil, Criminal, and Fugitive cases under the Common Pleas Court General Division are required to be filed electronically through the authorized Court/Clerk e-filing system.

The Clerk also links to forms for civil, criminal, domestic relations, garnishment, municipal court, auto title, sealing of records, expungement, subpoenas, eviction packets, small claims, and other public form categories.

Official e-filingMontgomery County eFiling

After opening this link:

  1. Confirm whether your filing belongs to Common Pleas General Division, Domestic Relations, Municipal Court, or Court of Appeals.
  2. Create or log in to the e-filing account required for your filing role.
  3. Prepare documents as searchable PDFs when required and follow the file-format instructions.
  4. Choose the correct case type, filing code, party, and service information.
  5. Review court costs and deposits before submitting.
  6. Save the filing confirmation and monitor for acceptance, rejection, or correction notices.
  7. After acceptance, check PRO to confirm that the filing appears on the docket.

Official formsMontgomery County Clerk Forms

After opening this link:

  1. Select the form group that matches your need: General, Auto Title, Common Pleas Civil, Common Pleas Criminal, Domestic Relations, Garnishment, or Municipal Court.
  2. Use the current official PDF form, not an old saved copy from another website.
  3. Fill the PDF on your computer when possible, then print, sign, notarize, or file as directed.
  4. Check whether older browsers or low-resolution printers may create forms the Clerk cannot accept.
  5. For sealing or expungement, choose the correct “no conviction,” “felony conviction,” “misdemeanor conviction,” or “diversion” form category.
  6. For legal strategy or eligibility questions, contact legal aid or an attorney because Clerk staff cannot provide legal advice.
Civil forms Certificate of compliance, civil subpoena, appellate docket statement, judgment-lien release, excess funds, court-ordered title forms, and civil court resources.
Criminal forms Criminal subpoena, sealing of record, expungement forms, appellate docket statement, and criminal court resources.
Domestic Relations forms Domestic relations/civil docket statements, subpoenas, final decree resources, protection order routing, and Domestic Relations Court links.
Municipal Court forms Small claims, eviction packets, landlord/tenant forms, counterclaims, fee-waiver affidavits, ALS appeal, driving privilege requirements, and garnishment forms.

Auto Title, Watercraft, Boat Registration, Passports, TSA PreCheck, and Driving Test Services

In Ohio, the Clerk of Courts also handles certificate-of-title work through the Auto Title Division. Montgomery County Auto Title services include titles for automobiles, motorcycles, mobile homes, travel trailers, campers, motor homes, and watercraft. The Clerk’s Auto Title Division also processes U.S. passport applications as an authorized Passport Acceptance Agency.

Auto Title services use separate office locations and hours from the Legal Division. Before visiting, check whether your transaction requires original title documents, identification, notarized signatures, lien information, odometer disclosure, power of attorney, surviving spouse documentation, or a court-ordered title packet.

Official auto titleMontgomery County Auto Title Information

After opening this link:

  1. Choose the transaction type: new title, transfer, duplicate title, replacement title, salvage title, memorandum title, court-ordered title, mobile home title, or watercraft title.
  2. Confirm whether the seller’s signature must be notarized before the transaction can be completed.
  3. Bring government-issued identification and the original title or required ownership evidence.
  4. Check whether sales tax, title fee, lien notation, late fee, or other fee applies.
  5. Use the Auto Title forms page if a power of attorney, surviving spouse affidavit, odometer statement, or court-ordered title packet is needed.

Official passportsMontgomery County Clerk Passport Information

After opening this link:

  1. Confirm whether your request is a first passport, child passport, renewal, replacement, passport book, or passport card.
  2. Prepare proof of U.S. citizenship, government photo ID, passport photo, application form, and payment.
  3. Do not sign the passport application until instructed by the acceptance agent.
  4. Check whether the Clerk acceptance fee and U.S. Department of State fee require separate payments.
  5. Use travel.state.gov for current federal passport processing times and renewal rules.
Title timing tip: Ohio title transactions often depend on original documents and notarized signatures. A clear online checklist can save a second trip, especially for out-of-state titles, inherited vehicles, lien releases, mobile homes, and court-ordered title petitions.

When Not to Use the Montgomery County Clerk of Courts

The most common content gap on Clerk articles is failing to explain the wrong-office problem. In Montgomery County, the Clerk of Courts does not replace the Recorder, Probate Court, Records Center and Archives, Treasurer, Sheriff, or Ohio BMV.

Use the Clerk of Courts for

  • Common Pleas General Division case records.
  • Domestic Relations case records and docket routing.
  • Montgomery County Municipal Court traffic, criminal, civil, small claims, and landlord/tenant records.
  • Second District Court of Appeals filings and records.
  • Court record copies, certified copies, and authenticated copies.
  • Auto titles, passport application acceptance, certain boat/watercraft services, and Clerk payment tools.

Use another office for

  • Deeds, mortgages, land records, liens, and property recordings: Montgomery County Recorder.
  • Marriage licenses, estates, guardianships, adoptions, name changes, and probate matters: Montgomery County Probate Court.
  • Historical court files and archived county records: Montgomery County Records Center and Archives.
  • Property tax bills and payments: Montgomery County Treasurer.
  • Driver licenses and state BMV transactions: Ohio BMV or Deputy Registrar.
  • Jail, warrant, and law-enforcement records: Sheriff or law-enforcement agency.

Recorder recordsMontgomery County Recorder Records Online Search – RISS

After opening this link:

  1. Use RISS for deeds, mortgages, releases, property records, land records, and other recorded instruments.
  2. Search by name, document type, recorded date, book/page, instrument details, or property-related information when available.
  3. Use the Recorder’s fee page for recording and certified-copy fees.
  4. Return to the Clerk of Courts only if the document is part of a court case file, such as a civil judgment or court docket entry.

Probate courtMontgomery County Probate Court

After opening this link:

  1. Use Probate Court for marriage licenses, estates, guardianships, trusts, adoptions, birth corrections, name changes, minor settlements, and mental health case categories.
  2. For marriage licenses, use the Probate Court marriage license department, not the Clerk of Courts Legal Division.
  3. For probate record copies, follow the Probate Court’s own public access and record request process.
  4. Call the Probate Court main number or marriage license number shown on the official page if you are unsure which probate service applies.

ArchivesMontgomery County Records Center and Archives

After opening this link:

  1. Use the Records Center and Archives for older county records, historical court records, historical marriage research, and older research files.
  2. Prepare specific names, dates, case numbers, record type, and approximate year before requesting research.
  3. For divorce records after 1949, the Archives page directs users to contact the Montgomery County Clerk of Courts.
  4. For marriage records after 1959, the Archives page directs users to the Montgomery County Probate Court.
  5. Call 937-496-6932 for Archives research questions.

Montgomery County Clerk Copy Fees and Cost Planning

Court copy costs depend on whether you need a regular copy, certified copy, or authenticated copy. The Clerk’s record request page lists different rules for copy types and instructs requesters to pay in advance after confirming the total number of pages.

$0.10 per page Regular court-record copies available in the Clerk of Courts office.
$1.00 per page Certified copy cost listed by the Clerk for a copy signed by a Deputy Clerk with certificate stamp and embossed court seal.
$5.00 Authenticated copy cost listed by the Clerk for an authenticated, exemplified, or triple-sealed copy.
Pay in advance The Clerk requires the requestor to pay in advance for copy costs.
Self-addressed envelope Mailed copy requests may require a self-addressed stamped envelope.
Cash, check, money order The Clerk lists cash, check, or money order for payment; Municipal Court also accepts credit cards.
Auto title fees vary Title, lien, late, duplicate, replacement, salvage, and sales tax costs depend on the transaction.
Recorder fees separate Deed, mortgage, lien, plat, and property-record fees are Recorder fees, not Clerk of Courts case-copy fees.

Official fee sourceCourt Records Request Copy Types and Fees

After opening this link:

  1. Read the regular, certified, and authenticated copy descriptions.
  2. Decide which copy type the receiving agency requires before ordering.
  3. Contact the Records Section or Municipal Court division to confirm the number of pages and total cost.
  4. Pay in advance using the payment methods listed by the Clerk.
  5. For Recorder, Probate, passport, title, or e-filing fees, use those separate official pages instead of this copy-fee page.

Public Records, Redaction, Confidential Records, and Safe Use Notice

Ohio court records can contain sensitive information, and not all documents are available to the public online. The Clerk states that document images in PRO are redacted images, and some records may not be viewable because of confidentiality, technical issues, or access restrictions.

Email correspondence sent to the Clerk’s Office may be considered public record under Ohio public records law. Do not include confidential details, Social Security numbers, bank information, medical information, or private identifying data in a general email unless the official process specifically requires it.

Legal-use warning: this page is an independent informational guide and is not the official Montgomery County Clerk of Courts website. This website is not a consumer reporting agency. Do not use this guide or linked court-record searches for employment screening, tenant screening, credit decisions, insurance eligibility, or any Fair Credit Reporting Act purpose. Always verify record accuracy, case status, copy certification, payment status, and court deadlines directly with the official Clerk or court.

Related Ohio Clerk and Records Guides

These related guides can help users compare Ohio Clerk of Courts search systems, certified-copy rules, title office services, court divisions, and public-record routing across nearby or major Ohio counties.

Franklin County Clerk of Courts Hamilton County Clerk of Courts Cuyahoga County Clerk of Courts Summit County Clerk of Courts Butler County Clerk of Courts Lucas County Clerk of Courts

Official Montgomery County Links Used in This Guide

Use these official sources for the most current Montgomery County Clerk of Courts records, locations, copy rules, payment options, court divisions, auto title services, e-filing, and related record routing.

Montgomery County Clerk of Courts Official Website Public Records Online – PRO Court Records Request Contact, Locations, Phones, and Hours Online Bill Pay Montgomery County eFiling Clerk Forms Montgomery County Municipal Court Common Pleas Court General Division Domestic Relations Court Second District Court of Appeals Montgomery County Recorder RISS Search Montgomery County Probate Court Records Center and Archives Passport Information

Montgomery County Clerk of Courts FAQs

1. How do I search Montgomery County court records online?

Use the official Montgomery County Public Records Online system, known as PRO. It can be used to search public case information for Montgomery County Municipal Court, Common Pleas General Division, Domestic Relations Court, and Second District Court of Appeals records where public access is available.

2. What is the official Montgomery County Clerk of Courts case search website?

The official public case-search website is PRO at pro.mcohio.org. It is maintained by the Montgomery County Clerk of Courts and linked from the Clerk’s official website.

3. Where is the Montgomery County Clerk of Courts located?

The Clerk’s Legal Division and Administration office is located at 41 N. Perry Street, Room 106, Dayton, OH 45422-2000. The Records Section for Common Pleas copy requests is listed at 41 N. Perry Street, Room 104, Dayton, OH 45422.

4. What is the Montgomery County Clerk of Courts phone number?

The main Legal Division phone number is 937-496-7623. The Clerk also lists 937-496-7627 for administration, 937-225-4480 for Auto Title, 937-496-7231 for Municipal Court Eastern Division traffic/criminal, and 937-687-9099 for Municipal Court Western Division traffic/criminal.

5. Can I get certified copies of Montgomery County court records online?

No, not usually. PRO can show public case information and some document images, but the Clerk states that certified copies or certification of the official docket must be requested through the Clerk of Courts office. Contact the Records Section or the proper Municipal Court division for the correct process.

6. How much are Montgomery County court record copies?

The Clerk lists regular copies at $0.10 per page, certified copies at $1.00 per page, and authenticated or triple-sealed copies at $5.00. Confirm the page count and total cost with the Clerk before mailing payment.

7. Does the Montgomery County Clerk of Courts handle deeds and mortgages?

No. Deeds, mortgages, releases, land records, liens, and property recordings are handled by the Montgomery County Recorder. Use the Recorder’s RISS search for property and land-record research.

8. Does the Montgomery County Clerk of Courts issue marriage licenses?

No. Marriage licenses in Montgomery County, Ohio are handled by Montgomery County Probate Court, not the Clerk of Courts. Probate Court also handles estates, guardianships, adoptions, name changes, and other probate matters.

9. What services does the Montgomery County Auto Title Division provide?

The Auto Title Division issues certificates of title for automobiles, motorcycles, mobile homes, travel trailers, campers, motor homes, and watercraft. It also processes passport applications as an authorized Passport Acceptance Agency and links to related services such as boat registration, TSA PreCheck, and driving test scheduling.

10. Is this page the official Montgomery County Clerk of Courts website?

No. This is an independent informational guide. For official case searches, certified copies, e-filing, payments, forms, auto title services, passports, hours, maps, and service updates, use the official Montgomery County Clerk of Courts links provided in this article.

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